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Job Description and Jobs for:
- "Meeting and Convention Planner"

	Coordinate activities of staff and convention personnel to make arrangements for group meetings and conventions.

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Job Tasks for: "Meeting and Convention Planner"

Obtain permits from fire and health departments to erect displays and exhibits and serve food at events.

Promote conference, convention and trades show services by performing tasks such as meeting with professional and trade associations, and producing brochures and other publications.

Develop event topics and choose featured speakers.

Consult with customers in order to determine objectives and requirements for events such as meetings, conferences, and conventions.

Monitor event activities in order to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.

Confer with staff at a chosen event site in order to coordinate details.

Review event bills for accuracy, and approve payment.

Plan and develop programs, agendas, budgets, and services according to customer requirements.

Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.

Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.

Inspect event facilities in order to ensure that they conform to customer requirements.

Maintain records of event aspects, including financial details.

Conduct post-event evaluations in order to determine how future events could be improved.

Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers.

Meet with sponsors and organizing committees in order to plan scope and format of events, to establish and monitor budgets, and to review administrative procedures and event progress.

Direct administrative details such as financial operations, dissemination of promotional materials, and responses to inquiries.

Evaluate and select providers of services according to customer requirements.

Read trade publications, attend seminars, and consult with other meeting professionals in order to keep abreast of meeting management standards and trends.

Organize registration of event participants.

Design and implement efforts to publicize events and promote sponsorships.

Hire, train, and supervise volunteers and support staff required for events.

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Knowledge Requirements for: "Meeting and Convention Planner"

Customer and Personal Service -- Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Administration and Management -- Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

English Language -- Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Sales and Marketing -- Knowledge of principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, product demonstration, sales techniques, and sales control systems.

Clerical -- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

Communications and Media -- Knowledge of media production, communication, and dissemination techniques and methods. This includes alternative ways to inform and entertain via written, oral, and visual media.

Computers and Electronics -- Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

Education and Training -- Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.

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Skill Requirements for: "Meeting and Convention Planner"

Active Listening -- Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Reading Comprehension -- Understanding written sentences and paragraphs in work related documents.

Social Perceptiveness -- Being aware of others' reactions and understanding why they react as they do.

Service Orientation -- Actively looking for ways to help people.

Time Management -- Managing one's own time and the time of others.

Speaking -- Talking to others to convey information effectively.

Critical Thinking -- Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Coordination -- Adjusting actions in relation to others' actions.

Writing -- Communicating effectively in writing as appropriate for the needs of the audience.

Active Learning -- Understanding the implications of new information for both current and future problem-solving and decision-making.

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Ability Requirements for: "Meeting and Convention Planner"

Oral Comprehension -- The ability to listen to and understand information and ideas presented through spoken words and sentences.

Oral Expression -- The ability to communicate information and ideas in speaking so others will understand.

Speech Clarity -- The ability to speak clearly so others can understand you.

Problem Sensitivity -- The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.

Speech Recognition -- The ability to identify and understand the speech of another person.

Written Comprehension -- The ability to read and understand information and ideas presented in writing.

Inductive Reasoning -- The ability to combine pieces of information to form general rules or conclusions (includes finding a relationship among seemingly unrelated events).

Near Vision -- The ability to see details at close range (within a few feet of the observer).

Written Expression -- The ability to communicate information and ideas in writing so others will understand.

Originality -- The ability to come up with unusual or clever ideas about a given topic or situation, or to develop creative ways to solve a problem.

See the Educational Requirements for "Meeting and Convention Planner"

Job Activities for: "Meeting and Convention Planner"

Establishing and Maintaining Interpersonal Relationships -- Developing constructive and cooperative working relationships with others, and maintaining them over time.

Communicating with Supervisors, Peers, or Subordinates -- Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

Getting Information -- Observing, receiving, and otherwise obtaining information from all relevant sources.

Interacting With Computers -- Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.

Organizing, Planning, and Prioritizing Work -- Developing specific goals and plans to prioritize, organize, and accomplish your work.

Communicating with Persons Outside Organization -- Communicating with people outside the organization, representing the organization to customers, the public, government, and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.

Performing for or Working Directly with the Public -- Performing for people or dealing directly with the public. This includes serving customers in restaurants and stores, and receiving clients or guests.

Making Decisions and Solving Problems -- Analyzing information and evaluating results to choose the best solution and solve problems.

Processing Information -- Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.

Performing Administrative Activities -- Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.

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